Here we have gathered answers to some of the most frequently asked questions we receive from exhibitors. We hope you find what you’re looking for; otherwise, you are welcome to contact us.
Here you’ll find answers to the most common questions about taking part in the exhibition.
Everything you need to know and important dates for your participation in the fair.
At Elmässan, we will traditionally host a competition in the categories ‘Best electrical news’ and ‘Best news in lighting.’ Registration is currently closed.
If your entry advances, it will be showcased on the website and on-site in a dedicated competition area at the exhibition. Visitors can vote both digitally and in person, and the three entries with the most votes will have the opportunity to present their product to a jury, which will then select the winner.
Move-in:
Monday, 12 October, 07:00–20:00 – Gate 2A
Tuesday, 13 October, 07:00–20:00 – Gate 2A
Move-out:
Thursday, 15 October, 16:30–22:00
Here you will find all the additional equipment you may need for your participation.
Currently, parking is limited due to a major infrastructure project led by Stockholm City and the Swedish Transport Administration. We therefore encourage everyone, whenever possible, to use public transport when visiting Kistamässan.
More information here.
Plan your journey here.
Parking options:
Shuttle buses:
Shuttle buses run between Jan Stenbecks torg, Kistagallerian (east side) and the main entrance of Kistamässan during both fair days.
Near Kistamässan, there are several hotels we recommend:
Read more about the different accommodation options near Kistamässan here.
voco Stockholm-Kista
Welcome to voco Stockholm-Kista – a premium hotel with high standards and service designed to maximize your experience with us.
At voco Stockholm-Kista, we know that a great stay begins with thoughtful details and excellent service. Whether you are visiting for a fair, conference, or business trip, our 201 inviting hotel rooms, conference facilities, restaurant & bar, gym, SPA (with pool & sauna), and friendly atmosphere make it easy to feel at home. We have everything you need for a smooth and enjoyable stay.
For conference or group inquiries, please contact Sales Manager Nordics Anders Dahlin at sales.nordics@stockholmkistahotel.com
Here we have gathered the answers to some of the most common questions we receive from exhibitors.
Move-in:
Tuesday, 1 February, 07:00–20:00
Move-out:
Thursday, 3 February, 16:30–22:00
You have booked your booth, and it’s time to start preparing for your participation. Please go through the points below as soon as possible.
Getting the right visitors to the exhibition is a team effort. Both we, as organizers, and you, as exhibitors, share the responsibility of inviting visitors. Statistics show that exhibitors who promote their participation before the event achieve on average 250% better results than those who do not.
You can think of the exhibition as a shopping mall: we, the organizers, are the mall, and you, the exhibitors, are the stores. To attract customers to your store instead of others, you need to promote your presence and stand out from the crowd. Once visitors arrive, your booth must also look attractive and have knowledgeable staff on hand to build strong relationships with those who visit.
To help you maximize your participation, we offer several tools:
Under the “Exhibitor List” on our website, the information you fill in on My Easyfairs is displayed (for more details, see the My Easyfairs tab). Here you can showcase your company, upload innovative products, news, and job postings. Statistics show that exhibitors with a completed My Easyfairs profile perform better on-site. This information is also sent individually to all visitors who scan your Smart Badge reader at the exhibition.
You can find this in My Easyfairs under “Invite your existing and potential customers” → “Invitation.” Benefits of using your personal registration link:
We have prepared banners that you can use in your marketing. These can be found in My Easyfairs under “Invite existing and potential customers” → “Marketing materials.”
Don’t forget to tag us on Facebook and LinkedIn @Elmassan and use our hashtag #elmassan on social media.
With a few simple tips, exhibitors can maximize their participation. Here’s a short checklist:
In short: prepare well to achieve the best results!
In the Exhibitor Academy, you’ll find concise and clear information about what participating in a trade fair can look like.
We are introducing a new, sustainable stand system to be used for constructing stands at Elmässan. The previous wooden walls will be replaced with flexible metal frames from the brand beMatrix.
Do you want to hold customer meetings, workshops, extra product demonstrations, or other activities during the exhibition? You can book conference rooms on the lower floor. Contact us at linn.jobson@easyfairs.com for more information!
For constructions and advertising displays exceeding 2.5 meters in height, an additional fee applies. This does not include booth lighting. Structures higher than 2.5 meters must be anchored to the ceiling with a safety cable. Please contact your assigned sales representative if you wish to request a multi-level or elevated construction.
Two action-packed exhibition days have come to an end, and it’s time for follow-up. Download your leads and start the journey toward new collaborations.
Smart Badge Reader:
You can find all visitors who have touched your reader in My Easyfairs after the exhibition under “View Results” and “Download Leads.”
Visit Connect:
The Smart Badges you scanned with Visit Connect are available in your Visit Connect account.
As organizers, we send out surveys to everyone who staffed your booth, giving you the opportunity to evaluate the exhibition. Your feedback is extremely important to us, as we are constantly striving to improve and meet your expectations. Thank you in advance for taking the time to complete these surveys.
During the exhibition, your company had the opportunity to speak with one of our sales representatives to book a booth for upcoming fairs. Don’t forget to confirm your booth booking and keep an eye on the order confirmation, which will be sent to the contact person’s email.
With Visit Connect, you get a powerful tool to turn meetings into business opportunities. By simply scanning the QR code on visitors’ Smart Badges (name tags), you collect valuable information — directly on your mobile device.
No lost business cards, no complicated lists — just clear, actionable leads that you can quickly follow up after the fair.
As an exhibitor, you will receive a reader during move-in to place on your stand wall to enhance the overall experience for our visitors. The reader is a wireless sensor that sits in your stand.
When a visitor touches the reader with their Smart Badge, all the company information you have shared in My Easyfairs is automatically collected. The information is then summarized and sent in a single email after the exhibition day ends.
In our exhibitor portal, My Easyfairs, you can upload information about your company, your logo, contact details, register booth staff, download banners, and access your digital ticket. My Easyfairs is connected to the exhibitor list on our website, so make sure to maximize your visibility by completing and keeping your profile up to date!
The Easyfairs Nordics app gives you as an exhibitor, full control throughout the entire event, from preparation to follow-up.
